Privacy Notice

Airedale and Wharfedale Family History Society (AWFHS) is committed to protecting your personal data and respecting your privacy.

Who we are:
AWFHS is a not-for-profit society registered in the United Kingdom. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR).

What data we collect:
We may collect your name, email address, postal address, and membership details when you:

• Join or renew membership

• Sign up for events or newsletters

• Contact us via the website

• Contribute material or submit enquiries

Why we collect your data:
We use your data to:

• Administer membership and communicate with members

• Provide access to members-only services and resources

• Manage events, online meetings, and newsletter mailings

• Respond to queries and research requests

Lawful basis:
We process your data under one or more of the following lawful bases:

• Your consent

• Contractual necessity (e.g. managing your membership)

• Legitimate interest (e.g. organising society events)

How we store your data:
Your data is securely stored on our servers and protected by access controls. We do not sell or share your data with third parties without your consent, unless required by law.

How long we keep your data:
We retain your data only as long as necessary to fulfil the purposes for which it was collected. If you cancel your membership, your data may be retained for a limited period for audit or legal purposes.

Your rights:
You have the right to:

• Access the personal data we hold about you

• Request correction or deletion

• Withdraw consent (where applicable)

• Lodge a complaint with the ICO (www.ico.org.uk)

Contact us:
If you have questions about this notice or wish to exercise your rights, please contact:

Data Protection Officer
Airedale and Wharfedale Family History Society
Email: [privacy@awfhs.org.uk or main contact email]